Administrative & HR Coordinator
Position details
- Position: Administrative & HR Coordinator
- Location: Ho Chi Minh City
- Work type: Full-time
- Employment Terms: Successful candidates will sign a contract directly with Journeyhorizon Australia, following Australian employment terms. Please note that this means the contract will not be governed by Vietnamese labor laws, including Social Insurance and Tax contributions. We encourage candidates to review the terms carefully and feel free to reach out with any questions—we're happy to provide any necessary clarification.
What you will do
1. Event Coordination (40%):
- Organize and manage internal events such as internal activities, company gatherings, workshops, training sessions, team building activities, company trips, etc.
- Evaluate internal event success and gather feedback for continuous improvement.
- Coordinate external events such as job fairs, partnerships with universities, and other industry-related events.
- Handle administrative tasks such as payment requests, procurement, onboarding, offboarding, and related papers.
- Maintain and update employee records, ensuring accuracy and confidentiality.
- Assist in writing HR policies and processes if required.
- Support the recruitment process, including posting job openings and arranging interviews.
- Other requirements from line manager and BOD with related tasks.
Requirements
WE LOOKING FOR POTENTIAL CANDIDATES WITH:
- Bachelor's degree in Human Resources, Business Administration, Marketing, Communications, or a related field.
- At least 6 months of experience in Administration or Event Coordination.
- Experienced in administrative skills with advanced computer proficiency (data entry, processing, communication tools).
- Good organizational skills for managing internal and external events.
- Good teamwork and communication skills.
- Proficient in written and spoken English.
- Ability to multitask and handle competing priorities.
- Energetic, dynamic, with a passion for engaging with people.
- Detail-oriented with problem-solving abilities.
- Familiarity with design tools (Canva, Photoshop, etc.) and social media platforms (LinkedIn, Facebook, etc.) is a big plus.
Recruitment process:
1. Screening CV:
Usually, we will take 2 weeks max for screening and decide to connect. However, depending on the quantity of CVs, we might take that longer.
2. Test and Interview:
We will have 2 rounds and take 3-4 days for each round to announce the results.
Usually, we will take 2 weeks max for screening and decide to connect. However, depending on the quantity of CVs, we might take that longer.
2. Test and Interview:
We will have 2 rounds and take 3-4 days for each round to announce the results.
- English tests - online;
- Interview - offline: Include professional interview and culture fits.
What we can offer:
- 100% salary during probation;
- AUS contract to maximise your income;
- 15 days off per year;
- Flexible working hours;
- Essential working equipment will be provided;
- Free snacks & drinks;
- Private health insurance;